Horde Address Book Usage Instructions
Introduction
The address book functions like an address book, phone book and Rolodex, allowing you to store or retrieve contact information in a convenient manor, and integrated into the other Horde groupware applications.
The address book lets you maintain your own private address book, as well as letting you access some public internet directories. You may find the address book useful to send email to people who have long or complex email addresses (by setting nicknames which you can then use as short cuts for their addresses) or to make distribution lists for groups of addresses. It can also be used to store other information about your contacts.
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Opening your address book
-
In the icon bar near the bottom of the browser window,
click the Address book
icon.
-
Your address book will open. If you have not yet added
any entries to your address book, the page will be blank.
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Adding people to your address book
From within an mail message:
-
Click the Address
Book icon next to an mail address to add that address to your
address book.
-
You will see a confirmation message that the address
has been added.
If you want to add information, such as a nickname or
postal address, to the new address book entry, you can edit the entry.
Only the available information, such as mail address and possibly name,
will be added for now.
From the address book:
-
Open your address book by clicking the Address
Book icon in the icon bar near the bottom of your browser
window.
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In the address book icon bar, click Add.
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Enter the contact information for your entry.
The new entry will be added to your address book.
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Opening an address book entry
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Deleting people from your address book
-
Open the address book entry that you want to delete.
-
Click the Delete
link.
The entry will be deleted, and you will be returned to
your address book.
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Editing address book entries
-
Open the address book entry that you want to edit.
-
Click the Edit
link.
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Make whatever changes you want to the entry.
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Click the Save
button to save your changes.
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Importing other address books
If you already have information stored in another address
book which you want to use with the Horde groupware applications, you (probably)
don't have to re-enter all your information. Instead you can import address
books from other software into Horde groupware in various formats.
Not all address books formats can be imported. But it
supports most common formats, including Pine, CSV (comma-delimited), vCard, and
others.
To import addresses, you must first get a copy of the address
book you want to import onto your local computer. Many mail and address book
programs have an export function to create such a file.
| Warning |
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Any duplicates in the imported data will be
imported again as a new card. Please check your imported data for
duplicates!
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Importing from Microsoft Outlook
In order to import from Microsoft® Outlook™, you should
have exported your address book using Outlook™'s Import
and Export function, and exported to a comma delimited (CSV)
formatted file. Use the default settings for each step of the export. Call the
resulting file addressbook.csv,
and place it in a known location (e.g. on your Desktop.)
After the file addressbook.csv
has been created, return to Horde and do the following:
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Press 
Addressbook
-
Press 
Import/Export
-
Select Outlook
from the Select the format to
import from:menu
-
Select the address book you wish to import into. You
can always import into My
Addressbook. You can only import into a shared address book
that you have permission to access. This is dependent on the installation.
Please contact your administrator if you need assistance.
-
Press Browse
and locate your addressbook.csv file you created in Outlook. Once you've
found it, press ok, and it will be selected to be imported.
Important: You can only select one address book at a time to
be imported.
-
After selecting the comma-delimited file, press the Import
button to read the file into memory.
-
The Map Import
Fields panel will appear so you can fine-tune the import
settings. Outlook has a default field order that is taken care of by the Outlook
import option, so changes to this panel usually aren't necessary.
Scroll down and press the Import
to import the address book.
-
Press the 
Browse button to see
your address book, including your newly imported entries.
Importing vCards
When vCard
is selected from the Select the
format to import from: menu, you can import vCard format files most
commonly found in e-mail attachments. These files typically have the filename
extension .vcf and are
not comma delimited files.
Importing a vCard from an email attachment.
-
While reading a message that has a vCard attachment,
click on the
icon which downloads the file to your machine. Save it to a known
location, for example to your desktop.
-
Select the
Addressbook.
-
Select
Import/Export, and go to
the Import Panel.
-
Select vCard
from the Select the format to
import from: menu.
-
Select My
Addressbook from the Select
the destination to import to: menu.
-
Click the Browse
button in the Select the file
to import:
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Select the vCard file you saved, and press OK.
-
No other options need to be set. Press Import.
-
Press
Browse to see the
new address book entry listed in your address book.
Importing from another Horde
Addressbook.
With the CSV
option in the Select the format to
import from: menu, you can directly import files exported with the Export
panel in the
Import/Export menu.
The below procedure shows how to import a CSV file exported
from My Addressbook
-
Select the
Addressbook.
-
Select
Import/Export, and
go to the Import Panel.
-
Select CSV
from the Select the format to
import from: menu.
-
Select the address book you wish to import into. You
can always import into My
Addressbook. You can only import into a shared address book
that you have permission to access. This is dependent on the installation.
Please contact your administrator if you need assistance.
-
Press Browse
and locate your addressbook.csv file you created in Outlook. Once you've
found it, press ok, and it will be selected to be imported.
Important: You can only select one address book at a time to
be imported.
-
After selecting the comma-delimited file, press the Import
button to read the file into memory.
-
The Map
Import Fields panel will appear so you can fine-tune the import
settings. Outlook has a default field order that is taken care of by the Outlook
import option, so changes to this panel usually aren't necessary.
Scroll down and press Import
to import the address book.
-
Press the
Browse button to see
your address book, including your newly imported entries.
Importing Pine Address books
-
Open your address book.
-
In the address book icon bar at the top of the page,
click the Import/Export
icon.
-
Import your address book:
-
From the Select
the format to import from menu, select Pine
Address Book.
-
Click the Browse
button to navigate among the files on your computer to find your pine
address book file. Select it.
-
Click Import.
The entries will be added to your address book.
Note: Some complex addresses (distribution lists, etc) may
not import correctly.
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Sending a message to someone in your address book
From the address book
-
In your address book, click the address of the person
to whom you want to send mail.
-
The Message
Composition window will open, with the To
field already filled in for you. Write your message and send it as usual.
Using Nicknames While composing a
message
-
Type the nickname(s) into the appropriate fields, then
click the Expand Names
tab to expand the nickname into matching address or addresses.
-
If multiple matching names are found, a list of them is
returned. Select the correct name from the list.
Address Book Interface While
composing a message
-
In the Message
Composition window, click the Address
Book icon.
-
In the Contact
List window,
-
Select the person(s) to whom you want to send mail
from the list on the left side of the window.
-
Click the To>>
button to enter the selected address(es) in the To field of your
message. (Click Cc>>
to enter the address(es) in the Cc
field, and the Bcc>>
button to enter them in the Bcc
field. "Cc" stands for "carbon copy" and
"Bcc" stands for "blind carbon copy.")
-
Click Ok.
You will be returned to the Message Composition window,
with the addresses filled in.
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Searching in address books
-
From within your address book, click Search.
-
Select and enter your search criteria:
-
From the From
menu on the right, select whether you want to search your address book
or some other address book such as a public directory.
-
From the Find
menu, select whether you want to search by name, nickname, or mail
address.
-
In the Matching
field, type the text you want to search for.
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Click the Search button at the far right.
Your search results will be displayed.
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